Privacy Notice & Data Retention | Colombo Associates

1. Purpose and Scope

Colombo Associates ("we", "us", or "our") respects the privacy and confidentiality of individuals and business entities interacting with our firm. This policy details how we treat information received via website forms and electronic communications, in strict accordance with Sri Lanka's Personal Data Protection Act No. 9 of 2022 (PDPA).

2. Information Collected

Identity & Contact Information: Full names, professional designations, corporate affiliations, business email addresses, and telephone/WhatsApp numbers submitted via enquiry forms.
Matter Context: High-level commercial background, jurisdictions involved, and timeline requirements necessary to carry out initial conflict clearance.
Technical Log Data: Non-identifying analytics such as IP addresses, browser types, and visit timestamps used strictly to monitor website stability and performance.

3. Mandatory Notice on Confidential Documents

Important Warning: You must not transmit sensitive trade secrets, privileged legal advice, or original conveyancing deeds through public contact forms. Such records will only be requested via a verified, secure channel after a formal conflict-of-interest search has cleared and engagement terms have been executed.

4. Data Retention Policy

Initial enquiry records where no formal engagement ensues are securely purged or retained strictly in encrypted conflict databases to prevent inadvertent conflicts of interest with future counterparties. Where a formal retainer is executed, client case files and statutory corporate registers are preserved in accordance with the statutory limitation periods prescribed under Sri Lankan law.

5. Contact

For inquiries regarding access, correction, or deletion of personal data processed by the firm, please direct correspondence to:
Compliance & Privacy Lead
Colombo Associates, Colombo 12 & Puttalam, Sri Lanka
Email: contact@colomboassociates.com